{"id":20143,"date":"2023-01-10T11:42:05","date_gmt":"2023-01-10T11:42:05","guid":{"rendered":"https:\/\/www.ppag-gh.org\/nu\/?post_type=jobpost&p=20143"},"modified":"2023-01-10T11:42:05","modified_gmt":"2023-01-10T11:42:05","slug":"vacancy-administrative-officer","status":"publish","type":"jobpost","link":"https:\/\/www.ppag-gh.org\/nu\/jobs\/vacancy-administrative-officer\/","title":{"rendered":"VACANCY – ADMINISTRATIVE OFFICER"},"content":{"rendered":"

The Planned Parenthood Association of Ghana (PPAG), an NGO and a member of the International Planned Parenthood Federation (IPPF), and a leading provider of Sexual and Reproductive Health (SRH) education and services, hereby invites result-oriented and committed persons to apply for the following vacant positions to be filled in the Association.
\nPOSITION: ADMINISTRATIVE OFFICER
\nDIRECTLY REPORT TO: PROCUREMENT AND ADMINISTRATION MANAGER
\nLOCATIONS: HEAD OFFICE
\nDUTIES AND RESPONSIBILITIES:
\nThe incumbent shall be responsible for the reception and general secretarial duties as detailed below:
\n\u25aa Answer and direct phone calls in a polite and friendly manner
\n\u25aa Welcome visitors in a warm and friendly manner and answer any questions visitors have
\n\u25aa Serve visitors by directing them appropriately
\n\u25aa Notify staff of the visitor\u2019s arrival
\n\u25aa Coordinate staff travel activities
\n\u25aa Type correspondence and reports
\n\u25aa Ensure that incoming mails are sorted and duly distributed
\n\u25aa Ensure that on-going mails are sent on schedule
\n\u25aa Appropriately and properly files all documents and correspondence all the time
\n\u25aa Provides secretarial support to the HR unit
\n\u25aa Assist in the organization of seminars, meetings conferences etc.
\n\u25aa Ensure that the office environment is clean and tidy
\n\u25aa Ensure the judicious use of stationery and equipment
\n\u25aa Assist in the collation of performance Appraisal forms and properly filed
\n\u25aa Receive all medical claim forms and properly documented for further action
\n\u25aa Under the directive and guidance of HRM monitor leave of all staff and file leave documents.
\n\u25aa Under the directive and guidance of HRM assist in all recruitment activities.
\n\u25aa Assist in preparing monthly payment allowance of National Service Personnel.
\n\u25aa Ensure the existence of an updated staff records
\n\u25aa Assist in orientation programs
\n\u25aa Assist in Preparing monthly, quarterly and annual report.
\n\u25aa Perform any other duties that may be assigned by the immediate supervisor
\nQUALIFICATION & EXPERIENCE
\nFirst degree BSc Administration (Human Resource Option), Management Studies or its equivalent with a minimum of three (3) years relevant working experience.
\nOTHER QUALITIES & REQUIREMENTS
\nThe applicant; –
\n\u25aa Must have good innovative, proactive and goal-oriented attitude
\n\u25aa Good working knowledge in computer skills
\n\u25aa Very good interpersonal and human relations
\n\u25aa Excellent report writing, communication and customer service skills.
\n\u25aa Must be able to work with little or no supervision and under pressure
\n\u25aa Must have high sense of responsibility and be able to take initiatives
\n\u25aa Must be youth friendly and a team player
\n\u25aa Must have well- established understanding of administrative procedures and the ability to multitask
\nHow to Apply
\nAll interested persons with requisite qualification(s), should kindly send their Application Letters with a detailed Curriculum Vitae (CV), including two referees and cell phone numbers in 1<\/span> FIle<\/strong> to:
\nrecruitment@ppag-gh.org<\/strong>
\nOnly shortlisted applicants will be shortlisted for an interview.
\nClosing Date: Two weeks from date of first publication<\/strong><\/p>\n","protected":false},"excerpt":{"rendered":"

The Planned Parenthood Association of Ghana (PPAG), an NGO and a member of the International Planned Parenthood Federation (IPPF), and a leading provider of Sexual and Reproductive Health (SRH) education […]<\/p>\n","protected":false},"author":3,"featured_media":0,"menu_order":0,"template":"","jobpost_category":[394],"jobpost_job_type":[386],"jobpost_location":[],"jobpost_tag":[],"class_list":["post-20143","jobpost","type-jobpost","status-publish","hentry","jobpost_category-non-executive-position","jobpost_job_type-full-time","entry"],"acf":[],"aioseo_notices":[],"_links":{"self":[{"href":"https:\/\/www.ppag-gh.org\/nu\/wp-json\/wp\/v2\/jobpost\/20143","targetHints":{"allow":["GET"]}}],"collection":[{"href":"https:\/\/www.ppag-gh.org\/nu\/wp-json\/wp\/v2\/jobpost"}],"about":[{"href":"https:\/\/www.ppag-gh.org\/nu\/wp-json\/wp\/v2\/types\/jobpost"}],"author":[{"embeddable":true,"href":"https:\/\/www.ppag-gh.org\/nu\/wp-json\/wp\/v2\/users\/3"}],"wp:attachment":[{"href":"https:\/\/www.ppag-gh.org\/nu\/wp-json\/wp\/v2\/media?parent=20143"}],"wp:term":[{"taxonomy":"jobpost_category","embeddable":true,"href":"https:\/\/www.ppag-gh.org\/nu\/wp-json\/wp\/v2\/jobpost_category?post=20143"},{"taxonomy":"jobpost_job_type","embeddable":true,"href":"https:\/\/www.ppag-gh.org\/nu\/wp-json\/wp\/v2\/jobpost_job_type?post=20143"},{"taxonomy":"jobpost_location","embeddable":true,"href":"https:\/\/www.ppag-gh.org\/nu\/wp-json\/wp\/v2\/jobpost_location?post=20143"},{"taxonomy":"jobpost_tag","embeddable":true,"href":"https:\/\/www.ppag-gh.org\/nu\/wp-json\/wp\/v2\/jobpost_tag?post=20143"}],"curies":[{"name":"wp","href":"https:\/\/api.w.org\/{rel}","templated":true}]}}