- Background and Rationale
From 2018 to 2021, PPAG with support from the Danish Family Planning Association (DFPA) implemented a sexual and reproductive health focused project titled ‘Improving Sexual and Reproductive Health and Rights for Workers in Mim Cashew and Agricultural Products Ltd and Surrounding Communities in Mim, Ahafo Region Project’. The project was a response to persisting SRHR challenges within Mim and its surrounding communities, including but not limited to teenage pregnancy, unsafe abortion, STI infections (including HIV).
Over the period, the project implemented several targeted interventions in an attempt to improve the sexual and reproductive health and rights of MCAP workers and in and out of school youth in Mim and its surrounding communities; with the objectives of increasing access to quality SRH information and services. The endline assessment seeks to ascertain the level of progress made towards achieving the goal of the project compared to the baseline and to document the best practices.
- Project Outline
|Framework of the Project|
|Project Title||Improving Sexual and Reproductive Health and Rights for Workers in Mim Cashew and Agricultural Products Ltd and Surrounding Communities in Mim, Ahafo Region Project|
|Source of Fund||Danish Family Planning Association (DFPA)|
|Project Area||· Mim and surrounding communities (Ahafo Region)
· Mim Cashew Agricultural Products Limited (MCAP) (Ahafo Region)
|Project Period||2018 – 2021|
|Project Goal||Empowered people (MCAP workers and Young people) in a supportive environment with livelihood opportunities to freely exercise their SRHR by the end of year 2021|
|Project Outcome Areas||1. Enabling environment for SRHR for all by 2021
2. MCAP Workers and young people in target area have improved knowledge and skills to manage and exercise their SRHR
3. Young people in target area have better skills to pursue job opportunities
4. Young people and MCAP workers receive rights based SRHR services
- Purpose of the Endline Evaluation
The purpose of the evaluation is to measure the impact, learnings and challenges of the project over the implementation period. The measurement will be done within the context of the baseline survey conducted before project implementation, the MTA (conducted in 2019) as well as retroactive data/reports from key stakeholders within the community. The evaluation will specifically measure the impact and learnings of each the project’s outcome areas as well as establish the Theory of Change (ToC) for the project, by analysing (and documenting) the 4 strategies and how they worked in “real time”.
The following are key evaluation questions to be considered:
- To what extent has the project created an enabling environment for young people to access SRHR information and services in the project area?
- To what extent has the project contributed to improving the knowledge and skills of MCAP workers and young people in Mim in SRHR?
- To what degree has the project provided young people with skills to pursue job opportunities?
- What is the link between improved economic independence and improved SRHR of project beneficiaries?
- To what extent has the project contributed to an increase in uptake of reproductive health services in the project area?
- What has been the change in unmet need for Family Planning at the end of the project in the project area?
- What is has been the change in acceptance rate for Family Planning in the project area?
- To what extent have the policies introduced during the project period affected staff wellbeing in the factory?
- What are the lessons learnt and best practices of the project?
- Did the project strategies work the way we anticipated?
Furthermore, the evaluation will measure the project impacts and successes based on the OECD/DAC Criteria. The criteria are as follows:
(1) Relevance: Assessing the primary relevance and importance of the project within the context of meeting the SRHR needs of the community.
(2) Coherence: Evaluating the extent to which the project fit into the overall health programming goals and objectives of the local government structures. Emphasis would be on the Local Government Agencies in the Ahafo North Municipality
(3) Effectiveness: The extent to which the project’s strategies and activities contributed to achieving the set targets and objectives of the project.
(4) Efficiency: The extent to which resources were expended in an economical manner, towards maximum impact.
(5) Impact: The long term benefits facilitated by the project within the project community, and the municipality at large.
(6) Sustainability: The extent to which the net benefits of the project are likely to continue after the project ends.
4. Scope of the Evaluators Work
Tasks and Responsibilities
One consultant (main evaluator) will be recruited to undertake the Endline Evaluation.
Based upon the review of proposals submitted, the main evaluator identified will work jointly with the Monitoring and Evaluation Unit of PPAG. Throughout the research period, the evaluator is requested to carry out the following work in close consultation with the PPAG Project Team and DFPA to attend the team meetings whenever requested.
|Evaluation Stage||Primary Task||Responsibility|
|Planning stage||· Design the overall evaluation study including methodology, scheduling and budget.
· Make a list of documents and reports to be reviewed to conduct the study including Project Reports, District/GHS work plans and budget, Relevant policy documents and guidelines.
· Design the field assessment strategy and tools. Including structured questionnaires, interview guides and checklists. This should in consonance with the study proposal.
· Make necessary arrangement for the field study including identifying, hiring, and training research assistants.
|Evaluator in consultation with the project team
|Data Collection Stage||· Review and examine existing documents and reports relevant to the Project.
· Conduct a field study based upon the research framework agreed upon; i.e. endline survey with a structured questionnaire, key informants interview and observations.
· Meetings with PPAG / DFPA team on retrospective Theory of Change validation.
|· Summarize the findings from the collected information and data as below.
Ø Compilation and analysis based on field data collected through the use of the structured questionnaire.
Ø Project outcomes areas based on all the available information and data.
· Identify key promoting and impeding factors based upon the assessment and meetings with PPAG/DFPA.
· Prepare a draft preliminary finding report and share the draft report with the Project Team for comments and verification.
· Provide feedback on draft report.
· Finalize and submit the Evaluation Report
|Dissemination*||· Disseminate findings to key stakeholders
· PPAG management
· PPAG & DFPA
· All stakeholders (PPAG/DFPA/GHS/Assembly/Opinion leaders/community etc
|PPAG (Evaluator as facilitator)|
*Dissemination – PPAG will be responsible for cost of this activity
- Deliverables to be submitted by Evaluator
The evaluator is requested to submit the following three (3) deliverables to the project team by the dates:
- Proposed Research Design (before recruitment and contract)
- Submission of the proposed research design including a financial proposal
- Provisional due date – xx. (TBC)
- Inception Report (after recruitment and contract)
- Develop an inception report detailing the finalized evaluation design, methodology, tools, work plan, schedule and budget.
- Provisional due date – xx
- Preliminary Findings Report (after recruitment and contract)
- Presentation of a preliminary findings report to the Project Team for comments and feedback
- Content: Record of research activities, Summary of information and data collected and preliminary result of findings and analyses
- Final Endline Evaluation Report
- Submission of final evaluation report
- Provisional due date – xx (TBC)
- Work schedule (TBC)
7. Management & Supervision
The evaluator will be overseen directly by the Monitoring and Evaluation Unit of PPAG. The Monitoring and Evaluation Manager of PPAG will be the focal person at PPAG for the evaluator.
- Consultant’s Qualifications and Requirements
The lead consultant is expected to have the following qualifications:
- An advanced degree (minimum of a research-based master’s degree) from a recognized university in Public Health, Health Quality, Health Economy, Population Studies, Development Studies, International Development, Research Methodologies, Planning, Monitoring and Evaluation, or any related field.
- At least 5 years’ progressive experience performing research and evaluation exercises for health-related programs.
- Excellent knowledge and understanding of research methodologies and processes.
- Good understanding of the local health system, particularly regarding Sexual and Reproductive Health and Rights (SRHR).
- Fluency in English is required. Knowledge of a local language, preferably Akan would be an added advantage.
- knowledge and understanding in analysis of project theory of change
The consultant or firm should provide the following in their application:
- CVs of key personnel who will be involved in the assessment.
- Evidence of similar assignments conducted within the last 3 years, including references. This should be captured in a table with the following headings: title of project/assessment; type of assessment (baseline, midterm, endline, etc); total budget; source of funds (donor); scope (geographic); subject area; and duration.
- Technical Proposal – detailed research design, including schedule. (max. 10 pages)
- Financial Proposal – Budget should include all expected cost e.g. Accommodation, Travels, meals etc. The budget should also indicate the requisite national tax provisions.
- Tax Clearance Certificate from GRA and Company Registration documents (if applicable).
- Mode of Application
- Soft copies of applications should be addressed to: email@example.com
- Deadline for application is 24th September, 2021
NB: PPAG would evaluate proposals based on technical competence and financial feasibility. Selection will be based on the organization’s pre-determined criteria.
 PPAG requests that the financial proposal shows detailed breakdown of costs in terms of personnel and non-personnel expenses for each of the tasks (listed under scope of work) for the evaluation. Financial proposal should explicitly discuss fee rates of outside consultants or subcontracting firms, expenses for materials/equipment/supplies, travel cost, any other fee, and other direct/indirect costs. The cost estimates should be in Ghana Cedis.
|Job Category||Consultancy, Non-Executive Position|