TERMS OF REFERENCE:
Phase 1 – Diagnosis & Recommendations
A - BACKGROUND
This initiative aims to strengthen governance within PPAG by instilling anti-racism and inclusive
principles through a two-phased approach, prioritising shared accountability, equity, and
transparency. The project will begin with a diagnostic phase to identify areas for enhancing PPAG’s
inclusivity and community alignment, followed by developmental support tailored to specific needs
identified.
This initiative will be conducted in two phases:
1. Diagnostic Phase: This initial phase will entail a comprehensive analysis of PPAG’s current
governance structures, systems, and processes. The assessment will consider criteria such as the
effectiveness of governance oversight, cost-efficiency, and overall alignment with PPAG’s
mission and values.
2. Developmental Phase: Based on insights gathered in the diagnostic phase, this phase will focus
on providing targeted support to address specific needs within PPAG, fostering governance
practices that are inclusive, transparent, and aligned with community priorities.
To support this work, PPAG is seeking a consultant with demonstrated expertise in Civil Society
Organisation (CSO) governance and significant experience in governance analysis strengthening to
lead the diagnostic phase of this initiative.
B – ABOUT PPAG
The Planned Parenthood Association of Ghana (PPAG) is a non-governmental, non-profit
organisation established in 1967. It is a member of the International Planned Parenthood Federation
(IPPF), and has over the decades played a pivotal role in the promotion of Sexual and Reproductive
Health and Rights (SRHR) in Ghana.
PPAG was founded in response to the growing need for family planning education and services in
the country. Since its inception, PPAG has evolved to become one of Ghana's leading providers and
advocates for comprehensive sexual and reproductive health services, particularly focusing on
young people and marginalised populations.
Guided by a rights-based approach, PPAG works to ensure that every individual especially women,
youth, and vulnerable groups has access to accurate information and quality services that empower
them to make informed choices about their sexual and reproductive lives. PPAG operates through a
network of clinics, youth centers, community-based service delivery points, and peer educators
spread across the country.
PPAG’s work includes family planning services, HIV/AIDS education and care, adolescent
reproductive health, safe motherhood initiatives, and gender-based violence prevention among
others. The Association also engages in advocacy and capacity building to influence policies and
promote gender equality and youth-friendly health services.
With a vision to be the leading provider of quality and sustainable SRHR services in Ghana, PPAG
continues to be a key player in advancing health, rights, and well-being for all Ghanaians.
C - KEY OBJECTIVES OF THE REFORM
1. Evaluate governance structures, systems, and processes within PPAG to ensure they are
accessible, cost-effective, and oriented towards the collective advancement of PPAG’s mission
and values.
2. Improve governance effectiveness, supporting decision-making that is representative of
PPAG’s diverse community, using broad base inclusiveness and anti-racism approaches and
promotes active engagement across organisational levels.
D - OBJECTIVES OF THE CONSULTANCY
The consultant will:
1. Assess the Association’s governance structures, systems, and processes in relation to
international governance standards. This includes evaluating cost-efficiency and effectiveness
in fulfilling key governance responsibilities, such as setting strategic direction, approving
policy frameworks, managing risks, mobilising resources, and overseeing the organisation’s
financial health. The assessment will highlight areas where practices can be enhanced to ensure
that governance is both impactful and aligned with the Association’s mission and values.
2. Develop Recommendations for Inclusive Governance with an accompanying action plan:
Propose actionable improvements to governance structures that prioritise clarity of roles,
equitable engagement, and shared accountability across the organisation, reflecting a holistic
commitment to PPAG’s mission.
E - SCOPE OF WORK
The consultancy will conduct a comprehensive diagnostic of PPAG’s governance, focusing on
inclusivity, accessibility, and community-centred practices:
Governance Analysis: Using tools such as SWOT analysis and appreciative inquiry, the consultant
will examine governance dynamics, identifying existing practices that support collective leadership
and any areas where more inclusive structures could strengthen decision-making.
Roles and Responsibilities: Analyse the division and balance between governance and
management, clarifying formal and informal roles to enhance transparency and accountability. This
includes examining communication flows to ensure accessible channels for sharing knowledge and
building consensus across different levels of governance.
National and Branch Structures: If Applicable, evaluate governance structures across national
and branch levels to ensure alignment with PPAG’s community-centred mission. This involves
assessing the relevance and responsiveness of these structures to PPAG’s evolving needs and
priorities.
Review of Governance Practices: Assess Council’s election processes, recruitment, and evaluation
processes to ensure they are structured to draw a range of skills and perspectives, fostering
adaptability and responsiveness to PPAG’s context and emerging trends.
Stakeholder Consultation: Engage key stakeholders across governance, management, and
community partners to ensure the governance structure integrates a broad spectrum of voices,
values, and insights. This consultation will support PPAG in maintaining a governance approach
that remains rooted in collective priorities and community alignment.
F - EXPECTED RESULTS (DELIVERABLES)
1. Comprehensive Diagnostic Report: A report capturing the findings, highlighting areas where
the governance framework can support inclusive and transparent practices, and drawing
comparisons with similar governance models to inform practical recommendations.
2. Actionable Governance and Development Plan: A clear, step-by-step proposal for enhancing
PPAG’s governance structure, identifying any necessary updates to governance documents to
reflect organisational values and foster a dynamic, collaborative approach.
3. Consultation-Based Final Report: A revised report and action plan incorporating feedback
from PPAG and relevant stakeholders, fostering a shared understanding and ownership of the
proposed governance improvements.
G - TIMELINE AND COMMUNICATION
Duration: This phase is expected to take eight weeks from the contract start date.
Communication and Monitoring:
• Regular updates, including video calls/calls with the Coordination Team to facilitate
transparency and collaborative decision-making.
• Presentation of draft findings to the Coordination Team for feedback and discussion.
• Participation in virtual round tables.
• Final presentations to the PPAG Council and Senior Management Team (SMT) to ensure
alignment and prepare for implementation.
H - QUALIFICATIONS AND EXPERTISE
The consultant or agency should demonstrate:
• Experience in governance and organisational development within civil society, with a focus on
fostering accessible and inclusive governance practices.
• A minimum of a Bachelor’s degree in Social or Political Sciences, Organisational Development,
Economics, Business Administration, or a related field, with at least seven years of relevant
experience working directly with Boards or consulting on governance reform. Equivalent
professional experience in these areas will also be considered.
• A Master's degree in Public Policy, Governance, Organisational Development, Public
Administration, Development Studies, International Development, or a related field is desirable.
• Advanced knowledge in governance reform and organisational development that aligns with
community-centred and participatory principles.
• Familiarity with the statutory regulations and compliance for civil society organisations in the
country will be an added advantage, ideally within the sexual and reproductive health sector.
• Experience in the not-for-profit sector and preferably in the field of sexual and reproductive
health.
• Demonstrable commitment to embedding anti-racist and feminist practices into governance
work, with a proven track record of fostering inclusive, equitable, and community-centred
governance solutions.
• If possible, bilingual in English/and other IPPF languages in order to produce reports in the
languages of IPPF.
I - SELECTION CRITERIA
Proposals will be evaluated on:
1. The relevance and clarity of the proposed approach, reflecting a commitment to collaborative,
community-aligned governance.
2. Prior experience of similar assignments in the field of governance and organisational
development, particularly in supporting civil society organisations/NGOs.
3. Prior experience of working with or familiarity with IPPF or similar organisations is an
advantage.
The scoring criteria is as follows
Criteria |
Score Weighting |
Price |
30% |
Quality/Technical |
70% |
J - PROPOSAL CONTENTS
Please provide the following information – limited to 5 pages (CVs of no more than two pages per
person can be additional documents)
1. Cover letter introducing the consultancy
2. Proposed methodology and project plan with detailed project timeline (Gantt Chart or similar).
3. Evidence of experience in providing support to develop inclusive and community-centred
governance.
4. Two references or recommendations.
5. Team CVs.
6. Detailed budget in local currency and USD.
K – APPLICATION
Submit applications to:
info@ppag-gh.org with the subject ‘PPAG Governance Strengthening
Initiative’
Deadline for applications: 13th May, 2025
Join PPAG in this transformative journey to build a governance system that is inclusive,
community-rooted, and impact-driven.